​2022 Exhibitor Agreement and Registration

Thank you for your continued support of the AC and the General Assembly!  Please read through the Policies and Procedures for Exhibitors HERE and then read the additional information provided below. Then choose your organization from the dropdown box provided. You will then have the option to choose: Sponsorship Levels, Brand Recognition Options, Regular Exhibit Booth Options and Exclusive Limited Availability Options. 

If you have any questions please contact [email protected].


The organization hereby reserves exhibition space at the 49th General Assembly of the Presbyterian Church in America, June 20 - June 24, 2022 in Birmingham, AL. The Exhibit Hall will be open Tuesday, June 21 - Thursday, June 23.

Policies and Procedures:
The organization has read and agrees to abide by the Exhibitor Policies and Procedures set by the Administrative Committee. Read the Policies and Procedures HERE. By filling out this registration form, you are agreeing to our policies and procedures.

Sponsorship Opportunities:
The organization requesting sponsorship of the 49th General Assembly agrees to have all advertisements and inserts approved by the Administrative Committee.

Selling from Booth:
The organization who has requested and been approved to sell directly from the exhibit booth, agrees to pay the additional fee. See Exhibitor Policies and Procedures for details regarding the approval process.

Exhibitor Housing:
We request that all exhibitors stay in the contracted hotels, who have agreed to help with the rental cost of the meeting space. Please help keep both your and our costs down! Lower costs for us mean lower rates for you.

Endorsements:
The organization understands that permission to sponsor and/or to place an exhibit does not imply the endorsement of the Presbyterian Church in America (PCA) of the organization’s product, services, or objectives. The PCA assumes no responsibility for misrepresentations made by exhibitors. The organization agrees that all representation made by the organization shall be accurate and truthful.

Release of Liability (Responsibility Clause):
The exhibitor shall be fully responsible to pay for any and all damages to property owned by the Birmingham Jefferson Convention Complex, its owners or managers, which result from any act or omission of the exhibitor. Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless the Birmingham Jefferson Convention Complex, and their respective owners, managers, subsidiaries, affiliates, employees and agents, and Presbyterian Church in America from and against any claims or expenses arising out of the use of the exhibition premises. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees which arise from or out of the exhibitor’s occupancy and use of the exhibition premises, or any part thereof.

The exhibitor understands that neither the Presbyterian Church in America nor the Birmingham Jefferson Convention Complex maintain insurance covering the exhibitor’s property and it is their sole responsibility.

Refunds:
There shall be a $25 administrative fee for canceling exhibit arrangements up to 30 days prior to the opening of the Assembly, May 22.

    May 23- June 1, 2022 receive half of a refund
    After June 2, 2022 - except for extraordinary circumstances, no refund will be considered.

This agreement contains the entire understanding between the parties, and no representation or inducement has been made that is not set forth herein.


Individual to Receive Exhibit Hall Information:

Organization name to print on Exhibit Booth sign:

Photo Release
The Presbyterian Church in America and its legal representatives and assigns, retain the right and permission to publish, without charge, photographs taken during the General Assembly. These photographs may be used in publications, including electronic publications, or in audio-visual presentations, promotional literature, advertising, or in other similar ways.

Medical Release
While we do our best to provide the safest possible environment for our events, the Presbyterian Church in America cannot be held responsible for any medical emergencies that occur during the General Assembly.


SPONSORSHIP LEVELS
CHOOSE ONE BELOW

  • All three levels receive one (1) complimentary exhibit booth. Gold Sponsors receive priority booth placement and your choice of any two brand recognition items.

  • All three levels receive one (1) complimentary exhibit booth. Silver Sponsors choose any two brand recognition items.

  • Bronze Sponsors receive 1 complimentary exhibit booth and your choice of ONE ASTERISK brand recognition option.


BRAND RECOGNITION OPTIONS
Gold or Silver Sponsors choose TWO options, Bronze Sponsors choose ONE ASTERISK option
All other Exhibitors may choose ONE of each: Fellowship Seating, Water Station or Power Station Sponsorship and up to TWO Large Screen Advertisements, Tote Bag Inserts or Seminar Sponsorship.

($800.00/ea.)
($500.00/ea.)
($500.00/ea.)
($300.00/ea.)
($300.00/ea.)
($300.00/ea.)

REGULAR EXHIBIT BOOTH OPTIONS

($800.00/ea.)
  • Space rental for selling directly from exhibit space, add an additional $350. You must receive permission from the AC to sell directly from you booth.


EXCLUSIVE LIMITED AVAILABILITY OPTIONS

  • Sponsor the convention center Wi-Fi that will be accessed by attendees all week. Your organization’s name or logo will appear on all Wi-Fi announcements throughout the event, in the app, and in printed materials.

  • The Assembly-wide seminar addresses a key topic of our time and is always well attended. This is the only opportunity for you to address the Assembly. You will receive five minutes to promote your organization, products and services.

  • Attendees are constantly looking at directions and schedules during the week of GA. With your logo on these signs, they’ll be reminded of your organization wherever they’re headed!

  • Commissioners will have a welcome reception in the Exhibit Hall hosted by YOU! This new event is sure to build up traffic in the hall! Your sponsorship is promoted on large screen announcements, in printed materials, and at the welcome reception on a large sign.


Please review your registration before submitting! Thank you!


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